Arctic PASSION General Assembly 2023

May 22, 2023, 12:00 PM → May 26, 2023, 5:00 PM Europe/Berlin

Grand Hotel Dino, Baveno (Italy)

Luisa Cristini (Alfred-Wegener-Institut Helmholtz-Zentrum für Polar- und Meeresforschung) , Michael Karcher (Alfred-Wegener-Institut Helmholtz-Zentrum für Polar- und Meeresforschung) , Tordis Hellmann (Alfred-Wegener-Institut Helmholtz-Zentrum für Polar- und Meeresforschung)

Annual meeting of the Arctic PASSION project consortium

Mappa DINO 2023.pdf

Monday, May 22

2:00 PM → 4:00 PM Team meetings: Pilot Services: Room available to meet

2:00 PM → 6:00 PM Team meetings: WP1

Conveners: Arild Sundfjord , Margareta Johansson

2:00 PM Online attendance link

https://awi.webex.com/awi-en/j.php?MTID=mc4e48d845bda9cf6a65b81c88609e6fd

2:00 PM → 4:00 PM Team meetings: WP2

Conveners: Janine Felden , Oystein Godoy

2:00 PM → 4:00 PM Team meetings: WP7

Conveners: Janet Pawlak , Volker Rachold

3:45 PM → 4:15 PM Coffee break

4:00 PM → 6:00 PM Team meetings: ROADS Advisory Panel

Conveners: Jan Rene Larsen (AMAP) , Mikko Strahlendorff (FMI)

4:00 PM Partnership meeting

Join Zoom Meeting
https://cuboulder.zoom.us/j/4105560408

Meeting ID: 410 556 0408

4:00 PM → 6:00 PM Team meetings: WP3

Conveners: Frank Kauker , Harald Schyberg

4:00 PM → 6:00 PM Team meetings: WP5

Conveners: Adriaan Perrels , Srdjan Dobricic

4:00 PM Open session

To introduce basic notions of the socioeconomic evaluation approach applied to different Pilot Services.

The introduction to socioeconomic evaluation contains the following topics (20~25 minutes for presentation 35~40 minutes for Q&A):
1) overview of structure and purposes
2) the use of the value tree analysis (VTA)
3) options to infer and valuate benefits
4) the planned tool and supporting documentation

Speakers: Adriaan Perrels (FMI), Kaisa Juhanko (FMI), Srdjan Dobricic (JRC)

The meeting link is as follows:
https://teams.microsoft.com/l/meetup-join/19%3ameeting_NzY4YzkwZTMtYzZiOC00MDhmLWJhMzMtMmVlMzNmZDc3MGEy%40thread.v2/0?context=%7b%22Tid%22%3a%22585e9325-4624-41b8-8818-565b541408c4%22%2c%22Oid%22%3a%220d5b7b5d-61a2-4eb9-9a4c-bf70d39631ca%22%7d

5:00 PM WP5 planning

6:30 PM → 7:30 PM Ice breaker aperitif

Tuesday, May 23

8:30 AM → 10:00 AM GA Day 1: Opening session

8:30 AM Welcome and introduction to the meeting

Speaker: Michael Karcher (AWI)

8:50 AM Joint Research Centre welcome

Speaker: Srdjan Dobricic (JRC)

9:05 AM Project overview

Speaker: Michael Karcher (AWI)

9:25 AM European Commission address (Remote)

Speaker: Gaelle Le Bouler (European Commission)

9:45 AM Project status

Speakers: Luisa Cristini (AWI) , Tordis Hellmann (AWI)

10:00 AM → 10:30 AM GA Day 1: WP Highlights Part 1

10:00 AM WP8: CO-DEVELOPING AN INTEGRATED AND SUSTAINABLE PAN-AOSS

10:15 AM WP9: CONNECTING THE PAN-AOSS WITH SOCIETY THROUGH COMMUNICATION, DISSEMINATION, AND ENGAGEMENT

10:30 AM → 11:00 AM Coffee break

11:00 AM → 1:00 PM GA Day 1: Invited presentations

11:00 AM Aslak Holmberg (Sámi Council)

Working with Indigenous knowledge: What successful co-creative research looks like?

11:20 AM Patti Bruns (Arctic Mayors Forum)

Challenges and Opportunities: Integrating Arctic observing systems in Arctic Communities

11:40 AM Lauren Clavelle (TWILD)

A Tahltan Approach to Community-Led Monitoring

12:00 PM Corinne Wood-Donelly (JustNorth)

JUSTNORTH: Climate Action and the Viability of Just Sustainable Development

12:20 PM Kristi Benson (Culture and Heritage, Gwich'in)

Iindo Khehlok Tr'eedah (Moving Forward As One): Thirty Years of Gwich’in Culture and Heritage Research

12:40 PM Pierre Yves Le Traon (Mercator Ocean International)

REMOTE - Copernicus Marine Status and Plans with a focus on the Arctic.

1:00 PM → 1:15 PM Group photo

1:15 PM → 2:30 PM Lunch break

2:30 PM → 4:00 PM GA Day 1: WP Highlights Part 2

2:30 PM WP1: ESTABLISHING AN ADAPTIVE AND MORE COMPLETE ARCTIC OBSERVING SYSTEM

3:00 PM WP2: BRINGING THE ARCTIC DATA SYSTEM TO ACTION

3:15 PM WP3: SUPPORTING AN INTELLIGENT AOSS THROUGH MODEL-BASED IMPACT ASSESSMENTS

3:30 PM WP7: SUPPORTING COHERENT POLICY AND DECISION-MAKING

4:00 PM → 4:30 PM Coffee break

4:30 PM → 6:00 PM GA Day 1: Breakout sessions

4:30 PM Breakout Session 1: Bridging the terrestrial and marine domains

How can we develop existing and future observing systems to better bridge the physical boundaries, e.g. across themes such as biology and climate, to provide more coherent and useful system information?

Open session, NO Webex

Speakers: Arild Sundfjord (NPI) , Margareta Johansson (ULUND)

4:30 PM Breakout Session 2: Exploiting the Arctic Data System

The purpose of this session is to address various issues of interoperability at different levels in the Arctic Data System. Issues that are necessary to integrate data into scientific and management decision support systems based on user requirements avoiding technological lock in.

Open session.
Zoom link provided by the conveners

Speakers: Janine Felden (AWI/PANGAEA) , Øystein Godøy (MEt Norway)

4:30 PM Breakout session 3: Policy dialogue in Arctic PASSION - How can we help?

In Work Package 7, we open the gate for the dialogue to policy- and decision-makers from local to international scale: local and sub-national decision-makers, the European Commission and European Parliament, the Arctic Science Ministerial and Arctic Science Funders Forum and the Arctic Council. Whenever you have relevant information/outcomes/results/requests within Arctic PASSION this is relevant for us to know and to communicate. In this breakout session, we want to talk to you about how we can be of help to you, so we get out project results out to the right audiences and also ask them for feedback on our services.

Open session
Webex: https://awi.webex.com/awi-en/j.php?MTID=mb0eb92182e85bce0938eab468b0de4c2

Speakers: Janet Pawlak (AMAP) , Volker Rachold (Arctic Office)

4:30 PM Breakout Session 4: GEO & GEOSS Pilor Services

The session will deal with the application of the Arctic GEOSS to receive 'Initiative' status and the links with ESA and Copernicus.
A tentative list of themes is:
Presentations
- GEO Secretariat (?)
- Pilot services status in AP (Mikko Strahlendorff)
- Shared Arctic Variables (Jan Rene Larsen)
- ESA Arctic Cluster actions (Diego Fernandez has been invited)
- Planet - Arctic EO program proposal (potential theme)
Panel discussion
- How can EO services impact most effectively Arctic communities?
- How can Arctic Passion work best along the value chains to pilot services?

Speakers: Jan Rene Larsen (AMAP) , Mikko Strahlendorff (FMI)

7:00 PM → 9:00 PM Meeting dinner

Wednesday, May 24

8:30 AM → 8:40 AM GA Day 2: Takashi Kikuchi: Impressions from the G7

8:40 AM → 10:40 AM GA Day 2: WP Highlights Part 3

8:40 AM WP4: INNOVATING USER-DRIVEN ARCTIC EUROGEO PILOT SERVICES

10:10 AM WP5: ASSESSING SOCIETAL BENEFITS AND ECONOMIC IMPACTS

10:25 AM WP6: INTERNATIONAL COOPERATION AND CLUSTERING FOR ESSENTIAL ARCTIC INTEGRATION

10:30 AM → 11:00 AM Coffee break

11:00 AM → 12:30 PM GA Day 2: Breakout sessions

11:00 AM Breakout session 5: Connecting different knowledge systems

This breakout session will focus on how to use traditional ecological knowledge in science and in communication with researchers and policy makers (more methodology than project results so far).

Webex: https://awi.webex.com/awi-en/j.php?MTID=mcf6913a90697a81716ce9590d6d7feac

Speakers: Johanna Roto (Snowchange) , Tero Mustonen (Snowchange)

11:00 AM Breakout session 6: Societal Benefit Analysis (1/2) tool presentation and training with PS2

This breakout session is entirely focusing on implementing the valuation of PS2 (Permafrost monitoring).

Next to participation from PS2 this session could be relevant for experts and stakeholders engaged in PS1 (Event Database of CBM Using Oral Histories, indigenous and Local Knowledge).

We will elaborate in particular on 3 evaluation steps (out of 7), being:
step 1 - Description and context of the service - indicating (potential) users, considered effects, and relevant indicators
step 3 - Specify the difference between earlier provided information and the information provided by the new service
step 6 - Ways to measure and interpret use volume by (type of) user

Speakers: Adriaan Perrels (FMI) , Sampo Savolainen (Spatineo) , Srdjan Dobricic (JRC)

11:00 AM Breakout session 7: EU Polar Cluster - Observation Working Group

We aim to give you a brief overview of the Cluster and give you an outline of our plans for hosting an observation working group through the Cluster.

The EU funded programmes comprises a large number of Polar research projects which perform various observations of the environment and in the societal and human domain. An exchange about the types of observations that are being performed across the EU funded programmes would of great value for and for example allow to better coordinate observations, find data and exchange on best practices. EU Polar Cluster, via Arctic PASSION, represents a good opportunity to address these issues. It allows to use the Polar Cluster as a vehicle to map out these observations and have coherent up to date communications between projects to capture the diversity of measurements.

Open session
Webex: https://awi.webex.com/awi-en/j.php?MTID=mf96ac0beb3c706c645d88e77456d6252

Speakers: Mikko Strahlendorff (FMI) , Pjotr Elshout (EPB) , Sarah Coombs (UKRI-BAS)

12:30 PM → 2:00 PM Lunch break

2:00 PM → 3:30 PM GA Day 2: Breakout sessions

2:00 PM Breakout session 10: Interaction between the Pilot Services and other project actions

We identified the need to offer the option for several WPs to discuss with the Pilot Services on mutual exchange on needs for data and information and thus offer this breakout session to allow focused conversations. Examples would be potential data needs directed to WP1, more background information on the offerings as well as needs of the local and regional decision makers with whom WP7 is dealing, the involvement with the GEOSS application of SAON which promotes specific Pilot Services, or the interaction with WP5 and the societal benefit analysis.

Online participation will be made possible, if desired.

Speakers: Andrew Fleming (UKRI-BAS) , Arild Sundfjord (NPI) , Michael Karcher (AWI)

2:00 PM Breakout session 11: Continuation on brainstorming on scenarios related to the network design studies to be performed in task 3.1 and task 3.3

Closed session: To join please contact the organisers in advance

The network design studies to be performed in WP3 with respect to marine navigation and land-based Arctic short-range and terrestrial carbon flux predictions are using the same technique (QND). In this session invited participants from WP1, PS2 (Pan-Arctic requirements-driven Permafrost Service), and PS6 (Improving Safety for Shipping in the Polar Seas’ Service) will discuss the status of both tasks of WP3 and the status of WP1, PS2, and PS4 with respect to the refinement of observational scenarios to be analyzed in WP3. Special attention will be given to new developments in observation methods and technology.

Speakers: Frank Kauker (OASYS) , Marko Scholze (ULUND)

2:00 PM Breakout session 8: Indigenous knowledge-holders and representatives -input to Event Database work

In this breakout session, we will present i.e. videos, pictures, timelines etc so far produced within the project.

Open session
Webex: https://awi.webex.com/awi-en/j.php?MTID=m7968f7a5a310c2897b3705a3b4822c77

Speakers: Johanna Roto (Snowchange) , Tero Mustonen (Snowchange)

2:00 PM Breakout session 9: What's the news? Brainstorm for communication

We would like to invite the Arctic PASSION members to drop by in this informal session to plan together how we can support you with the outreach. We would like to meet you and hear about your recent results as well as about your plans and ideas for the upcoming year.

During this session, we will give a brief example of media engagement and how we can support you in making sure that your results will be seen and understood.

This is an open session to everyone, you can stop by any time between 14:00 – 15:30. This event is only for those who are on-site.

Speakers: Anna Sinisalo (GRID-Arendal) , Olivia Rempel (GRID-Arendal)

3:30 PM → 4:00 PM Coffee break

4:00 PM → 5:30 PM GA Day 2: Breakout sessions

4:00 PM Breakout session 12: Experience the Sharing Circle

The Sharing Circle event is an essential part of Arctic PASSION to foster sustainable exchange and dialogue between Arctic youth and early career professionals. We want to invite you to get insights into the Sharing Circle concept, its values and furthermore discuss how your work and the Sharing Circle could benefit from each other.

Speakers: Lisa Grosfeld (AWI/APECS) , Nadine Hillenbrand (AWI/APECS)

4:00 PM Breakout session 13: Discussion on Societal Benefits of Wildfires and Air Pollution PSs

Open discussion and questionnaire filling to gather information on societal benefits based on the already developed conceptual model and toolset as Value Tree Analysis (open session).

Webex: https://awi.webex.com/awi-en/j.php?MTID=m025cb8fa5c70aa900b218107eb302a81

Speakers: Ilaria Crotti (JRC) , Srdjan Dobricic (JRC) , Vito Vitale (CNR)

4:00 PM Breakout session 14: Arctic PASSION synthesis

In Arctic PASSION WP8 comprises a number of overarching themes we deal with in the project. It shall create outputs that integrate and synthesize our project results from the different WPs. It is also meant to develop an Implementation Strategy for an improved Arctic Observing System of Systems (dubbed 'roadmap' in the DoA). We have started to develop a skeleton for such a strategy which lists relevant themes that need to be tackled. The skeleton is meant to be filled with input from Arctic PASSION actions but also necessary input from the other initiatives or projects over the remaining 2 years of Arctic PASSION.

In the session we want to present and discuss our current skeleton for the Implementation Strategy. The goal is to come out of the General Assembly with an agreed framework of topics and identified input streams, ideally also caretakers for each of the chapters/themes. All Arctic PASSION partners, collaborators and participating guests are welcome to join this session.

We will gather ideas and suggestions to each of the themes on this padlet, please contribute:
https://padlet.com/michaelkarcher/pan-aoss-roadmap-and-implementation-strategy-odmkwu6gzl95g72r

Webex: https://awi.webex.com/awi-en/j.php?MTID=m3568c79a61e74ba0ad870f11dcc47c4b

Speakers: Jeremy Wilkinson (UKRI-BAS) , Michael Karcher (AWI)

4:00 PM Finances clinic

Time for Q&A about finances for partners who need advice/clarification.

To book an appointment please contact Tordis.Hellmann@awi.de

Speaker: Tordis Hellmann (Alfred-Wegener-Institut Helmholtz-Zentrum für Polar- und Meeresforschung)

6:30 PM → 9:30 PM ECR Meeting “Pizza Meet & Greet for Arctic PASSION Early Career Professionals”

Let´s meet and have deep pizza talks under the Baveno sky 😃. Bring your own drinks, we will provide pizza for everyone. Maybe the pizza dinner will be followed by an ice cream stroll through Baveno 😊.

Thursday, May 25

8:30 AM → 10:30 AM GA Day 3: Summaries from breakout sessions

10:30 AM → 11:00 AM Coffee break

11:00 AM → 12:00 PM GA Day 3: Project retrospective

11:00 AM Let's go retro with Arctic PASSION!

11:10 AM Padlet

bit.ly/ap-retro-ga

11:30 AM Open discussion

11:50 AM Wrap up and next steps

12:00 PM → 12:30 PM GA Day 3: Legacy and results

12:30 PM → 1:00 PM GA Day 3: Closing session

2:00 PM → 3:30 PM Advisory Board meeting with Lead Team

Members only

Friday, May 26

8:30 AM → 5:00 PM JRC Workshop - Curating matters of care in the Arctic: what does knowledge co-creation look like for policymaking?

Agenda JRC workshop 26 May 2023