Metadata & PID Workflows: Joint Workshop for ELN and DMP Tools

Sep 22, 2025, 12:15 PM → Sep 23, 2025, 1:00 PM Europe/Berlin

K1A+B (Berlin)

Antonia Schrader (Helmholtz Open Science Office), Stephanie Hagemann-Wilholt (German National Library of Science and Technology (TIB))

Digital research tools like Electronic Lab Notebooks (ELNs) and Data Management Planning (DMP) systems are critical for early-stage metadata capture and documenting research processes. These tools increasingly support Persistent Identifier (PID) workflows, either by referencing existing identifiers or enabling PID registration for core research entities like datasets, samples, instruments, methods, and projects.

Capturing rich metadata at the earliest stages of research can:

• Enhance metadata quality at the point of creation.

• Minimize metadata loss in downstream systems.

• Facilitate PID registration, linkage, and reusability.

The workshop will be hosted by PID4NFDI. The project supports the development of sustainable PID infrastructures and integration strategies across the NFDI landscape, ensuring metadata from ELNs and DMPs aligns with PID requirements to achieve higher metadata quality and enable automated, interoperable workflows.

This workshop gathers ELN and DMP tool developers, metadata specialists, and stakeholders from NFDI consortia to:

1. Validate and Extend the Metadata Framework
2. Align on PID Integration Use Cases
3. Define Metadata Completeness & Quality

Who Should Attend

• Developers and technical architects of ELN and DMP tools.

• Metadata and interoperability experts from NFDI consortia.

• Representatives from incubator projects focusing on ELN/DMP integration.

Organizational Aspects

The conference's language will be English. Snacks and drinks will be available during the event.

Registration is now open and will close on 10 September 2025, or once all places have been taken. The workshop is limited to 20 people.

The Timetable is subject to change before the event.

Mon, September 22

12:30 PM → 1:00 PM Arrival

1:00 PM → 1:10 PM Welcome

Organizational Points,
Code of Conduct,
Expectations on the workshop

Speaker: Stephanie Hagemann-Wilholt (German National Library of Science and Technology (TIB))

1:10 PM → 1:45 PM Presentation on the project: PID4NFDI

who we are, what we do, and role of PIDs in ELNS/DMPs (DataCite and ePIC), expectations of this workshop

Speakers: Jana Böhm (GWDG), Sara El-Gebali (DataCite)

1:45 PM → 2:30 PM Lightning talks

2:30 PM → 3:00 PM Break

3:00 PM → 3:10 PM Breakout Discussion: Introduction

3:10 PM → 4:40 PM Breakout Discussion: Breakout 1: Metadata Mapping

4:40 PM → 4:50 PM Breakout Discussion: Report back

4:50 PM → 5:00 PM Wrap-Up Day 1 and Outlook

Collecting ideas and wishes for the following day.

5:30 PM → 6:30 PM Optional: Dinner (self-pay basis)

Dinner together in a restaurant within walking distance of the conference room on a self-pay basis

Tue, September 23

8:30 AM → 9:00 AM Arrival

9:00 AM → 9:10 AM Aims for Day 2

9:10 AM → 9:40 AM Discussion on training materials, needs and wishes

Speaker: Torsten Kahlert (TIB)

9:40 AM → 10:10 AM Lightning talks: Open slot for presentations

10:10 AM → 10:20 AM Break

10:20 AM → 10:30 AM Breakout Discussion: Introduction

10:30 AM → 11:15 AM Breakout Discussion: Breakout 2: Metadata Quality & KPI Design

11:15 AM → 11:30 AM Break

11:30 AM → 12:15 PM Breakout Discussion: Breakout 3 or open discussion: Topic suggested by the group

12:15 PM → 12:30 PM Breakout Discussion: Report back

12:30 PM → 1:00 PM Closing

Wrap-Up, Evaluation round, Outlook project