Geo-INQUIRE Project Annual Meeting 2025

19 Nov 2025, 09:30 → 21 Nov 2025, 15:00 Europe/Berlin

Fabrice Cotton

Dear Geo-INQUIRE members,

the Organising Team is very happy to welcome the project partners for the Geo-INQUIRE first Annual Meeting in Rome. We are doing our best and hope to succeed in providing the conditions for a smooth, pleasant, and effective meeting. We will be at your disposal for the whole meeting duration to address any issues or concerns which should arise. Do not forget to enjoy the Garbatella neighborhood, and Rome, if you have time!

Best regards,
Manuela, Silvia and Fabrizio

Wednesday 19 November

09:30 Arrivals, registration and prepration (with welcome coffee)

1 Plenary session 1 | Opening: agenda and goals of the meeting (Hybrid)

Welcome words from the project coordination and the INGV Local Organising Team. Presentation of the agenda of the meeting and organisational information about the event.

Speakers: Fabrice Cotton, Angelo Strollo (GFZ), and Local Organising Team (INGV)

Stakeholders: WP leaders, Task leaders, WP key persons (open to all particpants)

2 Plenary session 2 | Cross-cutting preparation WP6, 7, 8 and 9 (Hybrid)

The goal of this session is to inform the project members about the activities of the cross-cutting work packages with respect to the scientific and strategic ambitions of Geo-INQUIRE. Each work package will present their relations to the work programme and the expected or necessary synergies with the pillar WPs (WP2 to 5) and the other cross-cutting WPs (WP6 to 9). These synergies should be targeted by the individual WPs in their breakout sessions.

Speakers: Daniele Bailo (EPOS-ERIC), Otto Lange (UU), Gaetano Festa (UNINA), Mariusz Majdański (IGF PAS)

Stakeholders: WP leaders, Task leaders, WP key persons (open to all particpants)

12:00 Coffe break

Breakout sessions

The breakout sessions shall focus on the aspects presented in Plenary Session 2 about cross-cutting synergies within the project and on the strategies for the implementation of the work programme in the second project year. The Transnational Access (TA) breakout will focus on the organisation of the first TA call, application and evaluation workflows, and communication with the Technical Evaluation Boards (TEBs).

Stakeholders: WP leaders, Task leaders, WP key persons

3 Breakout 1 | WP2 Internal Meeting

Lead: Helle Pedersen (CNRS), Angelo Strollo (GFZ)

4 Breakout 2 | WP3 Internal Meeting

Lead: Laurentiu Danciu (ETHZ), TBD

5 Breakout 3 | WP4 Internal Meeting

Lead: Marc Urvois (BRGM), Jean Schmittbuhl (UNISTRA)

6 Breakout 4 | WP5 Internal Meeting

Lead: Stefano Lorito (INGV), Andrey Babeyko (GFZ)

7 Breakout 5 | WP8 Internal Meeting

Lead: Gaetano Festa (UNINA), Shane Murphy (IFREMER)

14:00 Lunch break

Breakout sessions

The breakout sessions shall focus on the aspects presented in Plenary Session 2 about cross-cutting synergies within the project and on the strategies for the implementation of the work programme in the second project year. The Transnational Access (TA) breakout will focus on the organisation of the first TA call, application and evaluation workflows, and communication with the Technical Evaluation Boards (TEBs).

Stakeholders: WP leaders, Task leaders, WP key persons

8 Breakout 6 | WP6 and WP7 Internal synergy meeting

Lead: Daniele Bailo (EPOS-ERIC), Jan Michalek (UiB), Otto Lange (UU), Javier Quinteros (GFZ)

9 Breakout 8 | WP9 Internal Meeting

Lead: Mariusz Majdański (IGF PAS), Iris Christadler (LMU)

10 Breakout 9 | Transnational Access

TA related WPs and PMO, to discuss TA calls, evaluation procedures, advertisement, etc.

Lead: Mateus Prestes (GFZ)

Stakeholders: TEB chairs of WP4, WP5, WP8 and PMO

11 Breakout | Other Meetings

Free space

12 Plenary session 3 | WP Presentations (Hybrid)

In this session, WP2, WP3 and WP4 will present their activities with respect to the scientific and strategic ambitions of Geo-INQUIRE. Each WP will present their relations to the work programme, a summary of activities of the first project year (per task) and the planned activities until September 2024.

Speakers: Helle Pedersen (CNRS), Laurentiu Danciu (ETHZ), Marc Urvois (BRGM)

Stakeholders: WP leaders, Task leaders, WP key persons (open to all particpants)

17:30 Coffee break

13 Plenary session 3 | WP Presentations (Hybrid)

In this session, WP5 will present its activities with respect to the scientific and strategic ambitions of Geo-INQUIRE and its relations to the work programme, a summary of activities of the first project year (per task) and the planned activities until September 2024. WP8 will present its relations to the work programme, a summary of activities of the first project year (per task) and the planned activities until September 2024. About 30 minutes are reserved for discussions and wrap-up about the first day.

Speakers: Stefano Lorito (INGV), Gaetano Festa (UNINA)

Stakeholders: WP leaders, Task leaders, WP key persons (open to all particpants)

14 Governance Meeting | Project Management Board (PMB) Internal Meeting

Project Management Board monthly meeting (focus on PGA)

Chair: Fabrice Cotton (GFZ)

Stakeholders: PMB members

20:00 Social Dinner

Thursday 20 November

09:30 Arrivals and registration

15 Plenary session 4 | Strategy, evolution and critial issues at project level (Hybrid)

The goal of Plenary session 4 is to discuss the overall project evolution, strategic priorities and bottlenecks that may affect individual installations, WPs or the project as a whole. It is meant as a safe space to identify inconsistencies and to evaluate critically where the project can be improved.

Speakers: Fabrice Cotton, Angelo Strollo, Mateus Prestes (GFZ)

Stakeholders: WP leaders, Task leaders, WP key persons (open to all particpants)

16 Coordination meeting ERICS and Geo-INQUIRE (restricted)

EMSO, ECCSEL, EPOS and ChEESE and the Geo-INQUIRE Coordinator

17 Plenary session 5 | Cross-cutting WP6 + all WPs (Hybrid)

In this session, WP6 will present its relations to the work programme, a summary of activities of the first project year (per task) and the planned activities until September 2024. In addition, there will be a discussion about the synergies with other WPs, following the outcomes of Plenary session 2 and the breakout sessions.

Speakers: Daniele Bailo (EPOS-ERIC), Jan Michalek (UiB)

Stakeholders: WP leaders, Task leaders, WP key persons (open to all particpants)

12:00 Coffee break

18 Plenary session 6 | Cross-cutting WP7 + all WPs (Hybrid)

In this session, WP7 will present its relations to the work programme, a summary of activities of the first project year (per task) and the planned activities until September 2024. In addition, there will be a discussion about the synergies with other WPs, following the outcomes of Plenary session 2 and the breakout sessions.

Speakers: Otto Lange (UU), Javier Quinteros (GFZ)

Stakeholders: WP leaders, Task leaders, WP key persons (open to all particpants)

Splinter meetings (free space)

19 Plenary session 7 | Cross-cutting WP9 + all WPs (Hybrid)

In this session, WP9 will present its relations to the work programme, a summary of activities of the first project year (per task) and the planned activities until September 2024. In addition, there will be a discussion about the synergies with other WPs, following the outcomes of Plenary session 2 and the breakout sessions.

Speakers: Mariusz Majdański (IGF PAS), Iris Christadler (LMU)

Stakeholders: WP leaders, Task leaders, WP key persons (open to all particpants)

Splinter meetings (free space)

14:00 Lunch break

20 Governance Meeting | Project General Assembly (PGA) (Hybrid)

WP1 to WP9 progress reports M1 to M12

Chair: Fabrice Cotton (GFZ)

Stakeholders: PGA delegates, PMB members, ERAB members, EDIP members (open to all particpants)

Splinter meetings (free space)

17:30 Coffee break

21 Governance Meeting | Project General Assembly (PGA) (Hybrid)

Chair: Fabrice Cotton (GFZ)

Stakeholders: PGA delegates, PMB members, ERAB members, EDIP members (open to all particpants)

Splinter meetings (free space)

22 Governance Meeting | Project General Assembly (PGA) (Hybrid)

Freedback from the Equality, Diversity and Inclusion Panel (EDIP) and the External Review and Advisory Board (ERAB)

Stakeholders: PGA delegates, PMB members, ERAB members, EDIP members (open to all particpants)

23 Wrap-up and closing the day (Hybrid)

Lead: Fabrice Cotton, Angelo Strollo and Mateus Prestes (GFZ)

Stekeholders: all participants

Friday 21 November

09:30 Arrivals and registration

24 Governance Meeting | Transnational Activity Review Panel (TARP)

Chair: TBD

Lead: Project Management Office (PMO)

11:30 Coffee break

25 Governance Meeting | Project Management Board (PMB) Internal Meeting

Project Management Board Extraordinary meeting (focus on outputs of the annual meeting)

Chair: Fabrice Cotton (GFZ)

14:00 Lunch break (optional) and departure